Jun 6, 2025
Introduction
If you're an online coach or personal trainer, client check-ins are one of the most valuable parts of your process. They allow you to track progress, spot issues before they become problems, and build deeper trust with your clients. But the real magic happens when you know exactly what to look for and have the right system in place to capture it all.
In this blog, we’ll break down the top 5 metrics every coach should be comparing during client check-ins, and why using a platform like HubFit makes that process faster, clearer, and more impactful.
Top 5 Metrics
1. Body Metrics
2. Progress Photos
3. Energy, Mood & Stress Levels
4. Training Performance Feedback
5. Client Reflections & Feedback
1. Body Metrics (Weight, Circumference, etc.)
Tracking weight, waist circumference, or body fat percentage gives you quantifiable data points. But the key is comparison over time, not just the numbers themselves.
Why it matters:
Highlights trends, not just snapshots
Flags plateaus or regressions early
Empowers clients with visible proof of progress
✅ With HubFit: These sync automatically with your client's profile, so you can review progress across any date range with one click.
2. Progress Photos
Progress photos often tell a more powerful story than the scale. Visual change can motivate clients and help them stay on track.
Why it matters:
Adds emotional motivation
Useful for coaching posture or muscle development
Great for marketing transformations (with consent!)
✅ HubFit auto-syncs check-in photos directly to the client's gallery, so you don’t have to chase down DMs or emails.
3. Energy, Mood & Stress Levels
These subjective but crucial metrics give you insight into how the client’s lifestyle and training program are really working for them.
Why it matters:
Helps you adjust training load or nutrition
Prevents burnout or overtraining
Adds a human layer to your coaching
✅ In HubFit, use scale or star-rating questions in check-ins to easily quantify this data. Then compare week to week inside the dashboard.
4. Training Performance Feedback
Are your clients feeling stronger in their workouts? Are certain exercises getting easier or harder? Tracking training performance, even subjectively, is a key sign of progress.
Why it matters:
Adds context to objective data like weight and photos
Helps adjust programming based on how workouts feel
Keeps clients engaged by celebrating non-scale wins
✅ HubFit lets you add custom questions to check-ins, so clients can report how training is going in their own words or through quick scales.
5. Client Reflections & Feedback
Simple questions like “What went well?” or “What challenged you?” can give massive insight into mindset shifts or friction points.
Why it matters:
Builds coach-client relationship
Highlights hidden blockers
Gives you qualitative context to the data
✅ HubFit offers flexible question formats, from text to yes/no to rating scales, so your check-ins are engaging, not boring.
Why HubFit is the Ultimate Check-In Tool
Most check-in systems feel like a messy workaround. HubFit gives you a proper solution built for coaching businesses.
Here’s what makes it different:
Interactive Dashboard – View pending check-ins, recent reviews, and a complete history in one place
Auto-Synced Progress Photos – Photos added during check-ins are automatically saved to the client gallery
Auto-Synced Metrics – No more manual entry, check-in responses update the client profile in real-time
Check-In Tasks – Assign recurring check-in days as tasks that appear directly in the client app
Custom Templates – Create a reusable master template and tailor it for each client without limits
Multiple Question Formats – Use scale ratings, star scores, yes/no, open text, and more to boost engagement
Date-Based Comparison – Compare check-ins across any two dates to see measurable change fast
Reminders & Notifications – Automate reminders for your clients, increasing completion rates and consistency
Exceptional Client Experience – Clients can fill, submit, and view check-ins directly from their iPhone or Android app
Conclusion
The five metrics we’ve covered from body stats to client reflections, give you a clear, well rounded view of each client’s journey. They help you coach more intentionally, adjust plans based on real feedback, and show clients the progress they might not even realise they’ve made.
But none of that works without a system that makes it easy. HubFit brings all these metrics into one place. No spreadsheets. No second guessing. No missed check-ins. Just clean data, clear insights, and a smoother workflow for both you and your clients.
