Jun 5, 2025
Introduction
Coaches today are using too many disconnected tools to manage check-ins: Google Forms for weekly questions, WhatsApp for updates, Loom videos for deeper reflections, and even Typeform for nicer formatting.
It’s messy. It’s time consuming. And most importantly, it’s completely unnecessary.
When you use a proper check-in system like HubFit, you replace all of that with one tool built specifically for coaching.
Let’s walk through the four tools you can ditch the moment you switch to HubFit.
1. Google Forms
Why coaches use it: Quick to set up, free, and decent for collecting weekly feedback.
The problem: It’s generic, disconnected from client profiles, and doesn’t link up with progress photos or metrics. You’re stuck copying and pasting answers, then manually updating your client tracker.
🟢 Less admin, more coaching.
2. WhatsApp Messages
Why coaches use it: It’s fast, and most clients already use it.
The problem: Good luck finding last month’s check-in. There’s no structure, no reminders, and zero data tracking. Messages get buried, replies are inconsistent, and you end up chasing clients.
🟢 Say goodbye to backscrolling.
Loom Video
Why coaches use it: Some coaches ask clients to send video updates or feedback using Loom, thinking it adds a personal touch.
The problem: While Loom videos can feel more detailed, they quickly become unsustainable. Most clients won’t keep up with weekly recordings, especially when it involves talking into a camera. Reviewing long videos with no structure is time-consuming for coaches, and you’re stuck jumping between links and folders just to manage it all.
🟢 Fewer steps. Better insights.
4. Typeform
Why coaches use it: Sleek design and flexible question types.
The problem: It’s expensive and still disconnected from your actual coaching workflow. You’ll need to export data or jump between tabs just to understand one client's week.
🟢 You don’t need fancy. You need functional.
Why a Proper Check-In System Matters
A proper check-in system isn’t just about convenience, it’s about delivering a premium, professional experience that keeps clients engaged and makes your coaching life easier.
Here’s why HubFit check-in system comes with:
Check-In Tasks: Schedule recurring check-ins that show up as to-do’s in the client app.
Auto-Sync Progress Photos: Clients’ progress photos are uploaded during check-ins and instantly stored in their gallery.
Auto-Sync Metrics: Weight, sleep, stress, and other metrics update automatically within each profile.
Interactive Dashboard: Quickly view what’s pending, what’s been submitted, and mark check-ins as reviewed.
Template Library: Build reusable templates you can customize per client, save time without losing the personal touch.
Multiple Question Formats: Sliders, star ratings, dates, yes/no, and more, create engaging, interactive forms.
Check-In Comparisons: Instantly compare previous check-ins side by side for better insight and faster feedback.
In-App Reminders: Clients are nudged to complete check-ins via app notifications, boosting compliance.
Everything is in one place, fully synced, and purpose-built for client results.
🟢 Stop piecing together a system—use one that’s already built for you.
Conclusion
Client experience is everything and so is your time. If you’re still jumping between Google Forms, WhatsApp, Loom, and Typeform just to understand how your clients are doing each week, it’s time for a change.
A modern check-in system should do more than collect answers. It should drive accountability, sync with your client’s data, and actually make your job easier.
If you’re looking for a better solution, HubFit was built specifically for coaches who want clarity, efficiency, and a premium experience for their clients. No more workarounds. No more friction. Just a smooth, structured way to check in, review, and keep your clients on track.
